Membership Committee

The Membership Committee is composed of two dedicated members who play a pivotal role in managing the Edmonton Art Club’s membership process. Their responsibilities span both new and existing members, ensuring a welcoming and well-organized experience for all.

Working in close collaboration with the Webmaster, the committee enhances the initial contact experience by building upon the first inquiry letter generated through the club’s website. This coordinated effort ensures that prospective members receive essential information about the club, its activities, and the prerequisites for joining. The committee also maintains accurate membership records, supporting a smooth transition for those who choose to become part of our vibrant artistic community.

The Membership Committee also collaborates with the Recording Secretary, who tracks monthly attendance and guest visits. This partnership helps verify that prospective members meet the mandatory two-meeting prerequisite before applying for membership.

Additionally, the Membership Committee is responsible for tracking members volunteer hours and submitting the results annually to the Grant Committee.

Lastly, the Membership Committee is responsible for inviting new members to exhibit their work during our traditional New Members Show, held as part of the Merriment and Cheer Celebration each December.

Visitor Introduction and Engagement

Beyond administrative duties, the Membership Committee serves as ambassadors for the club, fostering genuine connections and a sense of belonging.

• When a potential member reaches out via the website’s contact form, a Membership Inquiry Letter is automatically generated by the Webmaster, with the President and Membership Committee cc’d.

• Following this initial contact, the Membership Committee assumes communication, inviting the individual to attend club meetings and explaining the two-meeting requirement.

• Once the prerequisite is met, the committee invites the prospective member to submit an Official Membership Application, available on the website.

• After the application is received, the committee arranges an adjudication session, during which the applicant presents five original artworks.

• The committee coordinates the adjudication date with the applicant and informs the Executive Committee.

• Additional responsibilities include ordering name tags, answering questions, guiding applicants through the process, and introducing them to the Treasurer for membership fee payment.

By emphasizing inclusivity and thoughtful engagement, the Membership Committee creates an inviting atmosphere where every individual feels valued and supported.

As the first point of contact, they lay the foundation for lasting relationships—ensuring that our artistic family continues to thrive.